What is a customer relationship management (CRM) system?

Customer relationship management, often known as CRM, is a comprehensive software system that maintains customer connections. However, using only CRM is not a solution to all business problems. You need a complete set of cloud solutions that can assist your company at every point of client connection to efficiently monitor, evaluate, and enhance your customer interactions.

All of the information that has been gathered about the customer is compiled, linked together, and analyzed by a CRM system, which contains customers’ contact information, communication with company representatives to make bids or offers for service requests, and acquisition of assets are all part of this data collection. After which, the system provides users with access to this data and the capacity to understand what occurred at each point of contact. By gaining this insight, a comprehensive client profile can be constructed, and a strong connection with the customer may be established.

A wide variety of sales, marketing, and customer support operations may all benefit from the aggregation of customer data, including incentive pay modeling, market segmentation, campaign design, product innovation, and sales forecasting. You may enhance sales and profitability by using CRM tools and software to expedite the process of engaging customers, helping you complete more sales transactions, develop solid relationships with customers, cultivate client loyalty, and generate strong customer connections.

CRM features and benefits

Customer relationship management software is one of the types of corporate application software that is both the most popular and the most rapidly expanding. The total value of the CRM market was estimated to be $61.57 billion in 2021, and it is expected that it will be around 170 billion by 2030, expanding at a compound annual growth rate (CAGR) of 13.3 percent from 2022 to 2030.

CRM systems are being used by an increasing number of businesses to increase their number of sales leads, the quality of their sales funnel, their level of productivity, and the level of pleasure their customers feel. However, many people have come into issues, like high cost, difficulties in integrating CRM software, and limits in the system itself. These are all challenges that can be avoided, and putting the needs of the client first is one way to assure success.

It is essential for companies to place perspectives that are integrated, configurable, and comprehensive into the solution/product interests, customer service requirements, and purchase history of their existing customers as well as new consumers. That perspective should be provided by a competent CRM system. All of the data is stored in a single area and may be accessed using dashboards that have been streamlined.

In addition, your marketing team may use CRM and associated marketing tools to create tailored marketing and lead-generating efforts. These campaigns can be quite effective. These systems may assist in tracking any or all interactions that take place across several channels, from the first engagement to the final transaction. Mature cloud CRM systems do more. They are thoroughly integrated with back-office systems, which enables them to provide effective assistance for the complete client experience.

Every communication and marketing effort is tracked by your CRM, since it tracks interactions with customers and prospects across all channels. As a result, it can provide users with the comprehensive perspective of the customer that is required for an omnichannel experience that is genuinely integrated.

There are many various kinds of solutions, each of which is offered by a different provider. Having said that, there are a few necessary features that are a must in any CRM.

  1. If it is difficult to use, people won’t bother with it.
  2. Be affordable while yet offering an [appropriate return on investment]
  3. Have strong compatibility with the rest of your processes and systems
  4. Provide data that is reliable and consistent to get the much-requested, comprehensive 360-degree perspective of the consumer

Who should use a CRM?

Nearly all CRM technologies have traditionally been regarded as sales aids. Nevertheless, as time has passed, these solutions have expanded their scope and developed into an indispensable part of the marketing, e-commerce, and customer support processes.

The value of customer relationship management comes from continuously obtaining data about customers, doing analyses on that data, and then putting the insights gained from those analyses to use in strengthening relationships and enhancing business outcomes. It allows any employee who engages with consumers to convey the message, “We remember you and value your business”.

A company’s success needs to gain access to a wide range of data-driven CRM solutions that extend outside the sales process. Because you have such a comprehensive understanding of your clientele, you can:

  • Make available for purchase and sell newly developed add-on items at the appropriate time, in the appropriate manner, and at the appropriate price.
  • Assist customer care personnel in resolving problems in a timelier manner
  • Assisting development teams in the production of superior goods and services

CRM: What is the goal?

The development of robust, productive, and devoted customer relationships is facilitated by CRM software by the provision of informed and exceptional client experiences. The objective is to increase client acquisition as well as customer retention by offering experiences that encourage repeat business from existing consumers. The management of customer relationships is both a strategy and a tool that contributes to those experiences in the following five important ways:

1. What are the most common questions customers ask you?

Customer relationship management allows you to gain new customers, sell to those customers, and nurture a long-term, loyal relationship with those customers. These systems collect and organize a variety of consumer data, helping you to better understand your customers and prospects and to react to (or even anticipate) the questions they may have.

2. Data management of customers

A lack of access to consumer data as well as an inability to analyze that data leads to poor decision-making. If client data can be stored, tracked, and validated inside an automated system, then sales and marketing teams will have the ability to improve customer engagement methods and develop stronger connections with their customers.

3. Streamline the sales process by using the software.

The automation of the sales force makes selling more effective, which in turn helps you sell faster. The most effective customer relationship management (CRM) systems make use of artificial intelligence (AI) and unified customer data to automate the sales process by providing sellers with recommendations for the activities that would be most beneficial to do next.

4. Customize your advertising efforts

Customers and customers-to-be come in via a variety of entry points, such as websites, social media, email, online and offline events, and other similar activities. Regrettably, a lot of companies have trouble connecting their marketing efforts across all of these media. By using CRM systems, marketing teams can increase the number of conversions they get, as well as build their connections with their customers and ensure that their message is consistent across all of their digital customer channels.

5. Sales and marketing should be aligned

Marketing and sales can collaborate more effectively via the use of customer relationship management to boost revenue and drive sales. When sales and marketing are working in tandem, not only is the productivity of sales increased but so is the return on investment of marketing.


In the end, all we can hope now is that after reading this article you have a very clear picture of what CRM is and what can be achieved after obtaining and utilizing it.

If you’re interested in exploring the capabilities of the AtmosAI Marketing Module, you can get started here. We have a personalized demo for those who are interested.

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